The Secretary is elected by the members of the Senate in the same
manner as the President. He is elected every four years following
election of the President Pro Tempore. The Secretary advises the
President, officers and members of the Senate on parliamentary
procedures and the Senate rules. He is the Chief Administrative
Officer of the Senate and attorney for the Senate. He is the custodian
of all records, proceedings and actions of the Senate.
Other responsibilities include
authenticating the journal: maintaining the calendars of bills,
resolutions, and joint resolutions to be taken up and acted upon by
the Senate; and causing legislative instruments to be printed and
distributed. See Senate
Rule 3.7 for other responsibilities.
Office of the
Custodian of Senate Records
State Capitol Building
Post Office Box 94183, Room B
Baton Rouge, Louisiana 70804
How to Request a Public Record from
the Louisiana State Senate
The Louisiana Public Records Law, La.
Const. Art. XII, §3 and R.S. 44:1-41, grants any person a right to
examine and copy public documents in the possession of the state and
its political subdivisions, including the Louisiana Legislature.
The Secretary of the Senate, Glenn A.
Koepp, is the custodian of the records of the Senate.
All public records requests:
1. Must be in writing
2. Must specify, to extent possible,
the exact record(s) requested
- The Secretary is unable to make
presumptions regarding your request or fill in any blanks
3. Must contain a return address,
phone number, or e-mail contact.
After the Secretary receives the
request, the records will be compiled and the charges computed and
the requestor will be notified of the charges pending.
Copies of records costs $0.25 per
page. This charge applies to electronic versions e-mailed to the
requestor. If the records are to be mailed to the requestor there
will be a $5.00 charge for postage. All charges must be paid in
advance of the records being supplied. Payment should be made
payable to the Louisiana Senate and mailed to, Post Office Box
94185, Baton Rouge, Louisiana 70804-4185 or hand-delivered to the
Office of the Secretary of the Senate, Senate Basement, State
Capitol, Baton Rouge, Louisiana.
Upon receipt of the payment due, the
records will be supplied.
1. No duty exists under law to
create a record which is not otherwise created or maintained in
the course of normal business of the Senate.
2. Neither the Senate nor the
Louisiana Legislature are custodians of the following records:
Acts of the Legislature (Secretary of State); statutes and codes
of law (public domain through your parish library); Governor's
Executive Orders (Governor's Office); Governor's Proclamations
3. Some legislative records are
privileged pursuant to La. Const. Art. III, Sec §8 and the
Secretary is required to review all requested documents to
ensure compliance with this provision of law.
4. The Secretary reserves the
right to determine the method of record delivery as dictated by
the volume of records requested and the form in which the
original records exist.